The Department of Mental Health is the first and the only department-level unit in a school of public health that focuses on Mental Health. The formal charter in 1961 under Dr. Paul Lemkau developed directly from an unusual pairing at Johns Hopkins in 1907 between Dr. Adolf Meyer, a skilled, pragmatic psychiatrist, and Clifford Beers, who, in his memoirs of his own harsh experiences, A Mind That Found Itself, crusaded against cruel, institutional treatment of mental illness. Meyer introduced Beers to William Henry Welch, the first Dean of the School of Hygiene and Public Health, and Welch was so committed to mental health that he served as president of the National Committee on Mental Hygiene for several years. These three individuals were powerful visionaries who elevated the level of public discourse about the etiology and treatment of mental disorders.
The department is led by the Department Chair (Dr.Dani Fallin). Under the chair is a Vice Chair of Research (Dr. Spira) and a Vice Chair of Education (Dr. Bass). The Department Chair appoints all committee chairpersons, faculty, and staff. In each case, the committee's function is to establish an agenda of interests in a specific area, initiate a discussion and review issues or requests, formulate a consensus and specific proposals or policies, and bring recommendations for action before the full Department for vote. Committee determinations are not final until endorsed by a majority vote.
The Master of Health Science degree program is directed by Dr. Jeanine Parisi.
The Summer Institute in Mental Health Research offers:
A variety of mental health-related courses, many of which touch upon the Covid-19 pandemic
Online course offerings
The option of taking courses for either credit or non-credit
A certificate of completion for all courses taken
Tuition remission for JHU faculty and staff
The Institute focuses on methodological and substantive topics in mental health and substance-use research. It is intended for working professionals or students who are interested in developing research expertise in the epidemiology of mental health and substance use disorders, the implementation and evaluation of mental health services and interventions, and/or the methodological issues encountered in mental health research in the population. Our experts are not only training the next generation of public health leaders, they are leading the way in research areas, including the mental health implications of Covid-19. For more details, please visit our course page.
Research Areas and Centers
The Department emphasizes ongoing research that enriches and stimulates the teaching programs. All students and fellows are encouraged to participate in at least one research group of a major research program such as those listed below.
Mental and behavioral disorders impose a significant burden on public health, and are among the leading causes of disability worldwide. Faculty use the tools of epidemiology and biostatistics to understand the occurrence and distribution of mental and behavioral disorders across people, space and time, and to investigate the causes and consequences of these disorders in order to develop more effective intervention strategies to treat and prevent them and to promote mental health. Faculty are involved in a range of population-based studies of mental and behavioral disorders that span the life course from in utero to the elderly, typically with studies that are prospective and developmentally oriented.
A major focus of the Department is the epidemiology of substance use and related disorders, encompassing tobacco, alcohol, and illegal drugs. Our faculty’s research uses a life course framework and social-ecological perspective to understand the determinants of substance use, including opportunities to use drugs, initiation, use disorders, services, and treatment. A major goal of this research is the identification of potential targets for intervention leading to the development and testing of preventive intervention approaches. Another body of research focuses on the consequences of drug use, including comorbid psychiatric disorders and health consequences such as HIV/AIDS. The Department is the site of several National Institute on Drug Abuse (NIDA) funded studies, as well as a NIDA-funded research training program.
Cognitive Health and Aging
The Department offers advanced training in epidemiologic study of the determinants of cognitive health and cognitive decline in the elderly. The dementias of aging are among the most pressing public health concerns in the developed world, where more than 30% of those over age 85 are impaired. In the U.S.A., at least 20% of adults now living are expected to develop severe memory loss and other clinical features of dementia. With the rapid growth in life expectancy, many countries in the developing world are also seeing dramatic increases in the prevalence of dementing disorders. Department faculty have affiliations with the Johns Hopkins Center on Aging and Health, the Johns Hopkins Center for Innovative Care in Aging, and direct several NIA-funded projects as well as the Memory and Aging Training Fellowship, all of which seek to find the role of genes and the environment in the cause of Alzheimer’s disease, to identify specific environmental factors that may modify genetic influences, and to test interventions aimed at delaying or preventing the occurrence of cognitive decline and dementia. The training includes course offerings in the Departments of Mental Health, Epidemiology, Biostatistics, Health Policy and Management, and the Department of Psychiatry and Behavioral Sciences of the School of Medicine. Graduate and post-doctoral students have the opportunity to work with several large observational and intervention datasets related to mental health in aging, including the observational Cache County Study, the Epidemiologic Catchment Area (ECA) follow-up, the Women’s Health and Aging II studies, and the trial-based Advanced Cognitive Training for Independent and Vital Elderly (ACTIVE) Study, Ginkgo Evaluation of Memory Study (GEMS), and Baltimore Experience Corps Trial (BECT). Students are invited to attend monthly Work-in-Progress (WiP) meetings as a forum for informal discussion and development of research papers, dissertation ideas, and grant proposals.
Global Mental Health
(Primary faculty contact: Dr. Judy Bass, email@example.com)
Countries trying to develop in the face of adversity, such as conflict, the HIV epidemic, and natural disasters, face impediments not just in infrastructure development but also in human development. Establishing a physically and mentally healthy populace is a necessary component for promoting development in low-resource countries. Health problems that chronically impair functioning are likely to cause significant social and economic problems by both reduced social and economic contribution by the individual and the increased resources required to care for them. As publicized in the WHO and Harvard University ‘Global Burden of Disease’ reports, common mental illnesses constitute the major cause of dysfunction both globally and specifically in poor countries. Faculty in the Department of Mental Health and throughout the School of Public Health are pioneers in conducting applied research to understand cross-cultural variations in the manifestation of disorders and to investigate the impact of prevention and intervention programming on populations living in areas with few resources. The Department houses an NIMH-funded training program.
Family, twin and adoption studies show that genetic factors play an important role in the etiology of the major mental and behavioral health disturbances and responses to treatment for these disturbances. Faculty in the department are leaders in research to identify these genetic factors and explain how they interact with the physical and social environment to increase (or decrease) the risk for these disturbances. The goal of this research is to establish better predictive models of who is at risk for illness and establish the foundation for developing more rational treatment and preventative strategies. Faculty collaborate with investigators from around the school, including the Department of Epidemiology and the Department of Biostatistics in the School of Public Health; the Department of Psychiatry and Behavioral Sciences and the Institute of Genetic Medicine in the School of Medicine; and the Kennedy Krieger Institute. They are engaged in population and family based studies of a wide range of psychiatric disorders and related phenotypes including: Major Depression, Bipolar Disorder, Alzheimer’s Disease, Schizophrenia, Autism, Obsessive-Compulsive Disorder, Substance Abuse and Dependence, Suicide, and Stress-related cortisol response. The latest tools and techniques are utilized from genome-wide linkage, genome-wide association, next-generation sequencing, gene expression and epigenetic studies. There are a number of outstanding didactic and practical training opportunities for students interested in psychiatric and behavioral genetic epidemiology. Students may pursue advanced coursework in genetic epidemiology, behavioral genetics, statistical genetics, and bioinformatics. They may also gain practical research experience by collaborating on different projects lead by the departmental and affiliated faculty around the school.
(Primary faculty contacts: Dr. Tamar Mendelson, firstname.lastname@example.org; Dr.Rashelle Musci, email@example.com)
Several faculty work in the area of prevention science. The Department was the home to the former Center for Prevention and Early Intervention, a collaborative effort between the Bloomberg School of Public Health and community partners in prevention and early intervention such as the Baltimore City Public Schools System, the Family League of Baltimore City, Baltimore Mental Health Systems and the Maryland Department of Education, and prevention and early intervention researchers at Morgan State University, Pennsylvania State University, the University of California at Los Angeles, the University of Alabama, Columbia University, and Stanford University.
The goals of that center included improvement of school-based preventive and early treatment interventions for children and adolescents identification of factors that inhibit or facilitate prevention and treatment practices and dissemination of best practices. The Center for Prevention and Early Intervention builds on the foundation laid by the Johns Hopkins Prevention Intervention Research Center (1985-2001), which provided the basis for two generations of school-based, preventive intervention field trials in Baltimore and their ongoing follow-ups. These general goals are still the focus on many ongoing studies by prevention faculty in our department. In addition, prevention scientists in the department also work in the health care sector, and on prevention of specific outcomes such as child sexual abuse and suicide.
Epidemiologic Catchment Area-East Baltimore (ECA)
The Baltimore Epidemiologic Catchment Area (ECA) Research project started out as one of five sites around the country, in the early 1980s. The Baltimore site was led by Morton Kramer, with collaborators from the Department of Health Policy and Management, and from the Department of Psychiatry. The Baltimore site was the only one of the five to conduct follow-ups, during 1993-1996 and then 2004-2005. The Baltimore ECA follow-up involves investigators from the Departments of Epidemiology, Biostatistics, and Health Policy and Management in the Bloomberg School of Public Health and with investigators from the Departments of Psychiatry and Behavioral Sciences, and Medicine, in the School of Medicine. The goals of the follow-up are to provide basic data on the incidence and natural history of the most frequent mental disorders occurring during adulthood; to search for risk factors for disorders and syndromes; and to study the consequences of psychopathology in terms of physical illness, disability, and mortality. Data from the original five sites of the national ECA program, and from the Baltimore ECA follow-up, are available for analysis by members of the Johns Hopkins community, via a Sharepoint Team web site on my.jhsph.edu. The Baltimore ECA follow-up is supported by grants from the National Institute of Mental Health and the National Institute of Drug Abuse.
Wendy Klag Center for Autism and Developmental Disabilities
(Primary faculty contact: Dr. Dani Fallin, firstname.lastname@example.org; Dr. Heather Volk, email@example.com)
The Wendy Klag Center (WKC) is dedicated to the promotion of research and education regarding the origins, detection, measurement and prevention of conditions that affect behavioral, socioemotional and/or cognitive development, related to developmental disabilities, as well as evaluation of services and policies that support optimal development of affected children and their families. The Center, housed in Mental Health, is a school-wide effort that involves faculty and students across all departments who are pursuing research in autism or developmental disabilities. The Center offers journal clubs, seminars, and other events, as well as student internship placements and competitive student project funding and student travel awards. Current research by WKC faculty and students include national autism surveillance with the CDC (ADDM network), a national autism case-control study focused on genetic and environmental contributions to etiology (the SEED study), a national pregnancy cohort study of autism spectrum disorder (the EARLI study), multiple projects in genetic and epigenetic analyses of these samples, and projects focused on services delivery and policy, as well as methodological research. The Center offers competitive student research funding, internships, and travel awards.
Moore Center for the Prevention of Child Sexual Abuse
(Primary faculty contact, Dr. Elizabeth Letourneau, firstname.lastname@example.org)
The Moore Center for the Prevention of Child Sexual Abuse was established in October 2012 with a 5-year private gift from the Stephen and Julia Moore family. The Center’s fundamental mission is to move the public toward adoption of a comprehensive public health policy that focuses significant resources on the primary prevention of child sexual abuse. The Center will achieve this goal through research, education, communication, advocacy and policy activities. With respect to research, Center projects focus on the development and evaluation of primary prevention interventions that target parents/caregivers, young adolescents, and the wider community. Planned projects include an economic analysis of the impact of child sexual abuse and a survey on the collateral consequences of child sexual abuse on close relatives and romantic partners of victims. The Center focuses equally on the prevention of victimization and perpetration. Child sexual abuse is identified by the World Health Organization as one of 25 factors that contributes substantively to the global burden of disease. Current strategies that focus efforts on after-the-fact rehabilitation and retribution are insufficient to address this serious problem. Rather, a comprehensive public health approach that emphasizes the importance of effective primary prevention is needed. To our knowledge, this Center is the first to have such a focus.
Statistical Methods for Mental Health
(Primary faculty contacts, Dr. Elizabeth Stuart, email@example.com; Dr. Rashelle Musci, firstname.lastname@example.org)
The methods program area is interested in developing and applying innovative statistical and economic methods for public mental health research. These methods are crucial for generating accurate answers to research questions. The methods, for example, help deal with complications regarding missing data and non—adherence in randomized trials, how to analyze complex data such as DNA or complex longitudinal data, how to measure and model variables that are not directly observable, and how to model the cost and benefit trade-offs of preventive interventions. There are strong links between the methods research group and other groups in the Department, such as the substance use research group, the Center for Prevention and Early Intervention, and the Center for the Prevention of Youth Violence. There are three particular research areas within this program area: statistics, economics, and latent variables and measurement. The statistics area focuses on the development of statistical methods for estimating causal effects, such as estimating the long-term consequences of adolescent drug use, as well as methods for designing and analyzing randomized experiments, such as of school-based preventive interventions. The economics area focuses on addiction economics, specifically the economics of drug and alcohol abuse and mental disorders and the evaluation of treatment programs for these disorders. A third area examines methods for measuring concepts related to mental health, such as measures of the built environment and alcohol use among drivers, and for modeling relationships between observed variables and variables that we not directly observe (latent variables), such as cognitive decline. Student involvement in the methods program area consists of research assistance opportunities, as well as advising by faculty members in statistical and economic methods. Relevant coursework includes term-long and summer institute courses in the Department of Mental Health, such as the Methods seminar, courses in the design of cluster-randomized trials, and a two-term sequence on statistics for psychosocial research. Courses in the Biostatistics department are also relevant, including a causal inference course taught by Dr. Stuart. Many doctoral students interested in this program area also pursue a concurrent MHS in Biostatistics.
The Department faculty work in close association with city, state, and federal public mental health agencies, and enjoy working relationships with the Maryland State Department of Health and Mental Hygiene and the Baltimore City Health Department. Department faculty and staff also work with local non-profit agencies working in mental health including Baltimore Mental Health Systems and the Behavioral Health Leadership Institute, the B’MORE Clubhouse, as well as with the Baltimore Substance Abuse Systems, Inc. In addition, the Department faculty has established close working relationships internationally with the WHO Department of Mental Health and Substance Abuse; the World Psychiatric Association; the National Center for Register-based Research in Denmark; and the World Federation for Mental Health.
The department is led by the Department Chair (Dr. Fallin). Under the chair is Vice Chair of Research (Dr. Spira) and Vice Chair of Education (Dr. Bass). The Department Chair appoints all committee chairpersons, faculty, and staff. In each case, the committee's function is to establish an agenda of interests in a specific area, initiate a discussion and review issues or requests, formulate a consensus and specific proposals or policies, and bring recommendations for action before the full Department for vote. Committee determinations are not final until endorsed by a majority vote.
Within the department structure, there are several standing and ad-hoc committees that oversee faculty and student research, practice and education.For specific questions on committee mandate and make-up, please contact the Vice Chairs or the Senior Academic Program Coordinator.
Annually, a committee of Department faculty, solicits nominations and selects students as recipients of the following awards:
- The Morton Kramer Award – made annually to a doctoral student who has demonstrated excellence in the application of biostatistical and epidemiologic methods to the solution of problems in research dedicated to advancing our knowledge of the epidemiology of mental disorders, and to the application of such knowledge in programs designed to prevent and control mental disorders and associated disabling conditions.
- The Paul V. Lemkau Award – made annually for outstanding performance in doctoral studies in the field of mental health.
- The Lucy Shum Memorial Award– made annually for a student in the Department of Mental Health who will work in the arena of public health policy for mental health issues. If there are several eligible students a preference will be given to students of Chinese heritage.
- The Rose and Ali Kawi Award – made annually to support outstanding students pursuing a doctoral degree in the Department of Mental Health who furthers the work of Dr. Ali Kawi, a graduate of the Department, and his work in research and education in neuropsychiatric disorders, psychosomatic research and prenatal factors in reading disorders, and learning and mental health.
- The Alberta Szalita Award – made annually to support a graduate student or junior faculty member in the Department of Mental Health. Preference will be given to recipients who are clinically trained.
The departmental Honors and Awards Committee is responsible for choosing the recipients of the awards each year, based on nominations from the faculty, and the awards are granted at a school-wide awards ceremony and also recognized at the department’s annual end-of-year party.
The Department of Mental Health houses multiple NIH-funded doctoral and postdoctoral institutional training programs:
This interdisciplinary doctoral and postdoctoral program is affiliated with the Department of Epidemiology and with the Department of Psychiatry and Behavioral Sciences at the School of Medicine. The Program is co-directed by Dr. Peter Zandi (email@example.com) and Dr. Heather Volk (firstname.lastname@example.org). The goal of the program is to increase the epidemiologic expertise of psychiatrists and other mental health professionals, and to increase the number of epidemiologists with the interest and capacity to study psychiatric disorders. Graduates are expected to undertake careers in research on the etiology, classification, distribution, course, and outcome of mental disorders and maladaptive behaviors. The Program is funded with a training grant from the National Institute of Mental Health.
Pre-doctoral trainees are required to take the four term series in Epidemiologic Methods (340.751-340.754), as well as the four term series in Biostatistics (140.621-624). In addition to the other departmental requirements for the doctoral degree, pre-doctoral trainees must also take four advanced courses in one of the domains of expertise they have selected to pursue: Genetic and Environmental Etiology of Mental Disorders, Mental Health Services and Outcomes, Mental Health and Aging, and Global Mental Health. Pre-doctoral trainees should consult with their adviser and the program director to select courses consistent with their training goals.
Postdoctoral fellows take some courses, depending on background and experience, and engage in original research under the supervision of a faculty member. They are expected to have mastery in the basic principles and methods of epidemiology and biostatistics. Thus, fellows are required to take 340.721 Epidemiologic Inference in Public Health, 330.603 Psychiatric Epidemiology, and some equivalent of 140.621 Statistical Methods in Public Health I and 140.622 Statistical Methods in Public Health II. They may be waived from these requirements by the program director if they can demonstrate equivalent prior coursework.
This training program is co-led by Dr. Renee M. Johnson (email@example.com) and Dr. Brion Maher (firstname.lastname@example.org). The DDET program is designed to train scientists in the area of substance use and substance use disorders. Research training within the DDET Program focuses on: (1) genetic, biological, social, and environmental factors associated with substance use, (2) medical and social consequences of drug use, including HIV/AIDS and violence, (3) co-morbid mental health problems, and (4) substance use disorder treatment and services. The DDET program is funded by the NIH National Institute on Drug Abuse.
The program supports both pre-doctoral and postdoctoral trainees. Pre-doctoral trainees have a maximum of four years of support on the training grant. After completing required coursework, pre-doctoral trainees are expected to complete original research under the supervision of a faculty member affiliated with the DDET program. Postdoctoral trainees typically have two years of support on the training grant. They are required to engage in original research on a full-time basis, under the supervision of a DDET faculty member. Trainees’ research projects must be relevant to the field of substance use.
All trainees are required to attend a weekly seminar series focused on career development and substance use research. The DDET program supports trainees’ attendance at relevant academic meetings, including the Annual Meeting of the College on Problems of Drug Dependence (CPDD) each June. Training grant appointments are awarded annually and are renewable given adequate progress in the academic program, successful completion of program and departmental requirements, and approval of the training director.
Pre-doctoral trainees are required to take the required series in epidemiology and biostatistics, as well as The Epidemiology of Substance Use and Related Problems (330.602). In addition, they must take three advanced courses that enhance skills or content expertise in substance use and related problems: one in epidemiology (e.g., HIV/AIDS epidemiology), one in biostatistics, and one in social and behavioral science or health policy. The most appropriate biostatistics course will provide instruction on a method the trainee will use during the thesis research (e.g., survival analysis, longitudinal analysis methods). (Course requirements for trainees from other departments will be decided on a case-by-case basis.)
Postdoctoral trainees are expected to enter the program with mastery in the basic principles and methods of epidemiology and biostatistics. They are required to take The Epidemiology of Substance Use and Related Problems in their first year (330.602), as well as required ethics courses. Postdoctoral trainees are encouraged to take courses in scientific writing and grant writing.
The Global Mental Health Training (GMH) Program is a training program to provide public health research training in the field of Global Mental Health. It is housed in the Department of Mental Health, in collaboration with the Departments of International Health and Epidemiology. The GMH Program is supported by a T32 research training grant award from the National Institute of Mental Health (NIMH). Dr. Judy Bass (email@example.com) is the training program director.
As part of this training program, trainees will undertake a rigorous program of coursework in epidemiology, biostatistics, public mental health and global mental health, field-based research experiences, and integrative activities that will provide trainees with a solid foundation in the core proficiencies of global mental health while giving trainees the opportunity to pursue specialized training in one of three concentration areas that are recognized as high priority: (1) Prevention Research; (2) Intervention Research; or (3) Integration of Mental Health Services Research.
Pre-doctoral trainees are required to take the required series in epidemiology and biostatistics and department of mental health required courses. In addition, they must take three courses that will enhance skills and content expertise in global mental health: 330.620 Issues in Mental Health Research in Developing Countries, 224.694 Mental Health Intervention Programming in Low and Middle Income Countries, and 330.680 Promoting Mental Health and Preventing Mental Disorder in Low and Middle Income Countries.
The Mental Health Services and Systems (MHSS) program is an NIMH-funded T32 training program run jointly by the Department of Mental Health and the Department of Health Policy and Management. and also has a close affiliation with the Johns Hopkins School of Medicine. Drs. Elizabeth Stuart (firstname.lastname@example.org) and Colleen Barry (email@example.com) are the training program co-directors.
The goal of the MHSS Program is to train scholars who will become leaders in mental health services and systems research. This program focuses on producing researchers who can address critical gaps in knowledge with a focus on: (1) how health care services, delivery settings, and financing systems affect the wellbeing of persons with mental illness; (2) how cutting-edge statistical and econometric methods can be used in intervention design, policies, and programs to improve care; and (3) how implementation science can be used to most effectively disseminate evidence-based advances into routine practice. The program strongly emphasizes the fundamental principles of research translation and dissemination throughout its curriculum.
Pre-doctoral trainees in the MHSS program are expected to take a set of core coursework in epidemiology and biostatistics, 5 core courses related to the core elements of mental health services and systems (330.662: public mental health, 330.664: introduction to mental health services, 140.664: causal inference in medicine and public health, 550.601: implementation research and practice, and 306.665: Research ethics and integrity), and to specialize in one of 3 tracks: (1) health services and economics; (2) statistics and methodology; or (3) implementation science applied to mental health. Trainees are also expected to participate in a biweekly training grant seminar every year of the program, and take a year-long practicum course exposing them to real world mental health service systems and settings.
For more details see this webpage: http://www.jhsph.edu/research/centers-and-institutes/center-for-mental-health-and-addiction-policy-research/training-opportunities/
This program offers training in the methodology and conduct of significant clinical- and population-based research in older adults. This training grant, funded by the National Institute on Aging, has the specific mission to prepare epidemiologists and biostatisticians who will be both leaders and essential members of the multidisciplinary research needed to define models of healthy, productive aging and the prevention and interventions that will accomplish this goal. The Associate Director of this program is Dr. Michelle Carlson (firstname.lastname@example.org).
The EBA training grant has as its aims:
- Train pre- and post-doctoral fellows by providing a structured program consisting of a) course work, b) seminars and working groups, c) practica, d) directed multidisciplinary collaborative experience through a training program research project, and e) directed research.
- Ensure hands-on participation in multidisciplinary research bringing trainees together with infrastructure, mentors, and resources, thus developing essential skills and experience for launching their research careers.
- Provide in-depth knowledge in established areas of concentration, including a) the epidemiology and course of late-life disability, b) the epidemiology of chronic diseases common to older persons, c) cognition, d) social epidemiology, e) the molecular, epidemiological and statistical genetics of aging, f) measurement and analysis of complex gerontological outcomes (e.g, frailty), and g) analysis of longitudinal and survival data.
- Expand the areas of emphasis to which trainees are exposed by developing new training opportunities in: a) clinical trials; b) causal inference; c) screening and prevention; and d) frailty and the integration of longitudinal physiologic investigation into epidemiology.
- Integrate epidemiology and biostatistics training to form a seamless, synthesized approach whose result is greater than the sum of its parts, to best prepare trainees to tackle aging-related research questions.
These aims are designed to provide the fields of geriatrics and gerontology with epidemiologists and biostatisticians who have an appreciation for and understanding of the public health and scientific issues in human aging, and who have the experience collaborating across disciplines that is essential to high quality research on aging. More information can be found on the training grant website at: http://coah.jhu.edu/academics/aging-training.html
This interdisciplinary pre- and post-doctoral training program is is an interdisciplinary program, funded by the National Institute on Aging, affiliated with the Department of Neurology and the Department of Psychiatry at the School of Medicine, the Department of Mental Health at the School of Public Health and the Department of Psychology and Brain Sciences at the School of Arts and Sciences. The Department of Mental Health contact is Dr. George Rebok (email@example.com). The goal of this training program is to train young investigators in age-related cognitive and neuropsychiatric disorders.
Students or fellows traveling on a training grant or faculty grant/contract related projects must secure written approval (via email is acceptable) from the Principal Investigator (PI) for any travel that will be funded by these sources prior to making any arrangements or embarking on a trip.The student or fellow is responsible for getting the correct budget number from the PI. The student, fellow or the PI’s support staff makes the necessary travel arrangements either with a travel agency or through airlines, Amtrak, etc. directly.
If a student/fellow requires a travel advance, the student should ask the PI to assist with a Travel Request using SAP. By University policy, an advance will not be given sooner than 10 days prior to the actual trip. However, if arrangements are made far enough in advance, the Department can pay on an invoice prior to the actual travel. Some hotels will also invoice in advance and can be paid directly. This cuts down on the amount of travel advance. Invoices can be processed by the support staff person using SAP and will then be approved by the budget analyst for payment. Invoices will also need approval from the PI.
NOTE: A travel advance is considered by the University as an encumbrance against an account; it is not cleared until a Travel Expense Report is filed within SAP. If travel advances are not cleared within 3 months of the advance, the individual will be charged taxes on the amount of the advance and the dollar amount of the advance will be reported to the IRS as income on the W-2 at the end of the calendar year in which the advance was made.
Within 30 days after return from a trip, a Travel Expense Report must be completed, signed by the PI, and given to Candice Davis in office 850. A copy of the Travel Expense Report is available from Candice. All of the original receipts from the trip must be submitted with the Travel Expense Report. It is essential to have original receipts since the University will not pay from photocopies or statements. Include all transportation receipts, invoices that might have come with tickets, charge card receipts, toll, parking, meal, etc. charges related to travel. If traveling by car, include mileage in the Travel Expense Report, which is reimbursable at the current government rate.
Reimbursements must be submitted within 30 days of the last day of travel or date non-travel expenses were incurred. Receipts older than 90 days will not be processed. This policy is now being fully enforced by MH and Accounts Payable due to the IRS Accountable Plan Rules. You can access the full Travel Guide Policies & Procedures (http://www.controller.jhu.edu/policyapp/displayGuidePDF.do?guideId=TRV).
Doctoral students are encouraged to present at and attend professional meetings and conferences related to their area of study. Students on training grants have access to meeting funds through their training grant and should seek approval from the training grant PI. The Department sets aside a limited amount of funds for travel and registration fees for doctoral students who are not supported by training grants. Students and fellows can apply for travel support, after they have also applied for support from the conference or meeting itself, to the Senior Academic Program Coordinator who will obtain the approval of the Department Chair for each request. To be eligible, the student or fellow must have an accepted communication (i.e., poster or oral presentation) at the meeting or conference. The maximum amount for any one trip is $1,000 and students and fellows can only be supported once per year.
For access to Department funds, requests should be sent to the Senior Academic Program Coordinator via email listing the following information: Student name, name of conference, location of conference, dates of conference, breakdown of estimated expenses, type of presentation (poster, paper, etc.) and whether or not the student has requested scholarship funds from the conference. Once approval has been obtained and the trip is completed, receipts and proof of payment must be submitted to be reimbursed. Proof of payment can be in the form of a blinded credit card number (Example: Visa XXXX-XXXX-XXXX-1234) on the receipt, or a bank statement showing the charges and the account holder’s name (You may black out any other charges not relevant to the trip). At least 30 days or more advance notice is requested for approval.
Students at the Johns Hopkins Bloomberg School of Public Health may have an opportunity to supplement their education or conduct research in another country. These opportunities often enrich the academic curriculum, contribute to dissertation research, and allow application of knowledge obtained in the classroom to the world’s communities. While the School encourages participation in these kinds of experiences, international tensions can be high. Therefore, students should seek information on conditions abroad before traveling.
The International Travel Resources portal site (https://my.jhsph.edu/sites/itr/default.aspx) is designed to provide tools and information to JHSPH students who travel internationally in order to allow them to make informed personal decisions; to protect reasonably themselves from foreseeable harm; to increase their own level of health, safety, and security awareness; and to prepare for emergencies abroad. The site offers a wealth of useful links, travel resources, and insurance information in addition to State Department and Center for Disease Control travel advisories.
Students traveling to a less developed part of the world should be certain to contact their health care provider or the Johns Hopkins International Travel clinic to learn about recommended immunizations and other matters to guard your health. The International Travel Clinic is located on the East Baltimore campus and can be reached by telephone at 410-955-8931. Further information about recommended immunizations and prophylaxis is available at the CDC Website, http://wwwn.cdc.gov/travel/contentVaccinations.aspx.
International students must contact the Office of International Services (OIS) well in advance of any travel to avoid compliance issues with their visa status. OIS may be contacted at 410-955-3371, or at http://www.hopkinsmedicine.org/intlsvcs.
Students who travel abroad as part of a practicum experience or as part of a research team must complete a Graduate Student Study Release and International Travel Checklist and leave the forms with Patty Scott, Senior Academic Program Coordinator for the Department of Mental Health. Copies of the forms can be accessed at: https://my.jhsph.edu/sites/itr/default.aspx.